Send Group Emails

In this video, we’re going to look at how we can send group messages in the Mail app on the iPad. This is a two-step process. We first have to set up the group on our Mac or online, and then once we do that, we’re able to send a group message through the Mail app. Let’s take a look at how we send group messages. Since we first have to set it up on the Mac, let’s go to my Mac.

Now, the first thing we need to do is we need to set up our groups. We can do this one of two ways. If you’re on a Mac, you can go to the Contacts app. If you’re not on a Mac, you can go to iCloud.com.

Let’s see how this works in the Contacts app first. I click on this; it opens up my Contacts. Now what I need to do is make sure that I’m looking at my groups. I can see all of my contacts, and then we have all of our details to the right, but I do not see any groups. To show the groups pane, what we do is we go up to View in the menu bar, and then you’re going to see Show Groups. When I select this, it adds another column to the Contacts app, and now I can see my groups. Now, what I’m able to do is I’m able to add a new group.

How do we add a group? We have to go up to File in the menu bar, and then we go to New Group. I’m going to add a Family group. I clicked this. We can see it’s untitled. So I type in here Family, and we can see we have a new group. Now, I do not have any contacts in here. The next thing I need to do is add my contacts. To do that, we go back over to All Contacts, and then we just select the contacts we want and drag them over to that new group.

We do have to make sure that they have an email address. So I’m going to go to Beth here. We can see that there is an email address. When I send a message, it will send a message to her, to her email address. So you want to make sure that all of your contacts that you add to this group have an email address.

Once you’ve confirmed that it has an email address, you just click and drag, and drag it on top of that group. Let’s go and add one more. We’re going to go and add myself, Dan. I know there’s an email address here. So now what I can do is I can just click and drag and place it in Family. So now my family group here has my two contacts.

Let’s see how this is done in iCloud. I’m going to hide this, and now I’m going to go to Safari. I am looking at iCloud here. Now, what we need to do is we need to go to Contacts because we’re going to be setting up our contacts. I click on this, and then we have our three panes. We can see my groups over here on the left, and it already has my family group because I created it in the contacts app.

If I needed to create another group with iCloud, all I do is go down to the + here, click on it. And then you’re going to see New Group, and then from there, I’m able to drag my contacts, just like I did in the Contacts app, over to my new group.

Now that I have my new group set up, how do we do this in the Mail app on the iPad? Well, I’m going to hide this, and let’s bring it up my iPad. I’m going to bring it over here. Now we’re looking at my iPad. Now I need to create a mail message. So I go down to Mail here, and then I go and compose a new message. From here, I go over to ‘To:’ and I just start typing the group name. So what did I name this group? I named it Family. So I type in here family, and you’re going to see it brings up that group. All I need to do here is select this, and it added both of those names to my mail message. So now what it’s going to do is it’s going to send a mail message to both those people, everyone in that group.

So that’s how we send a mail message to a group on the iPad. We first have to set up that group. We do this in the Contacts app on the Mac, or we can do this online with iCloud. Once we set up our group, we create a new message and create a new mail message. And then, under ‘To:’, you start typing the group name, select that name, and then any message that you type will be sent to everyone in that group.

So that’s how you send a group message with the Mail app on the iPad.