Sending Group Emails

In this video, we’re going to take a look at how we can send a mail message to a group of people on the iPhone. Now, the way that we do this is we first have to set it up on the Mac. So let’s go to my Mac. Now, the first thing we need to do is we need to set up our groups. We can do this one of two ways. If you’re on a Mac, you can go to the Contacts app. If you’re not on a Mac, you can go to iCloud.com.

Let’s see how this works in the Contacts app first. I click on this; it opens up my Contacts. Now what I need to do is make sure that I’m looking at my groups. I can see all of my contacts, and then we have all of our details to the right, but I do not see any groups. To show the groups pane, what we do is we go up to View in the menu bar, and then you’re going to see Show Groups. When I select this, it adds another column to the Contacts app, and now I can see my groups.

Now, what I’m able to do is I’m able to add a new group. To do that, we just go up under File, and then you’re going to see New Group. Select it, and then I go and name it. So let’s just call this Family.

Now, I need to add my people, the people that I want to send my message to, to this group. So I’m going to go back over to All Contacts, and then I go over and drag who I want to be included in that group.

Now you’ll have to make sure that they do have an email address. As an example, I’m going to click on Beth here. We can see that she has an email address because that’s what I will be using mail. So everyone that you add to your group does have to have an email address. Once you know that they have an email address, all you have to do is just take the name here, and then you drag it over to your group – in my case, Family here. Let’s go and add Dan here, I click and drag, and now when I click on Family, I have my group.

Now I mentioned that there were two ways of doing this, one way through the Contacts app, the other way through iCloud. I’m going to hide this, and now let’s go over to Safari. I am logged into iCloud.com; the first thing you’ll want to do is log into iCloud.com. Once you do that, you go over to your contacts; this will look very familiar, I click on it, and now we have my groups over here on the left. And you can already see it has my Family group, but if it did not have my Family group, what I’m able to do is click on the + here and then create a new group. Once I do that, I can drag whoever I want from this column here to that group. So if I wanted El Capitan in my Family group, I just drag it, and you can see it’ll move it over there.

So that’s how we create a group. Now I’m able to send a message to that group. Let’s see how we do that. I’m going to bring up my iPhone here. I’m just going to slide it over here. I’m looking at my iPhone.

Now, I want to send a message to that Family group. I go over to my Mail app, and then I create a new message. When I create a new message, I just have to start typing the group name in the To: box here. So now I just tap family, and you’re going to see it pulls up that group. If I were to select this, it would add it to the To: and then any email that I create will be sent to both of those people or whoever is in that group.

So that’s how we send a mail message to a group of people on the iPhone. It’s a two-step process. We first have to set up our groups. We can do that on the Mac through the Contacts app, or you can do it online through iCloud.com. Once you set up your groups, then what you’re able to do is go back over to your iPhone, and then when you create a new message, just type in the name of that group, and then from there, it’ll include everyone in that group in your mail message.

So that’s how we create and send a mail message to a group of people on the iPhone.